Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.
Essential duties and responsibilities
Match purchase orders to invoices and enter invoices into computer
Reconcile processed work by verifying entries and comparing system reports to balances
Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries
Pay vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments
Maintain accounting ledgers by verifying and posting account transactions
Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data
Report sales taxes by calculating requirements on paid invoices
Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures
Protect organization’s value by keeping information confidential
Update job knowledge by participating in educational opportunities
